This privacy policy sets out how OT4me Ltd uses and protects any information that you giveOT4me Ltd when you use this website.OT4me Ltd is committed to ensuring that your privacy is protected. Should we ask you toprovide certain information by which you can be identified when using this website, you canbe assured that it will only be used in accordance with this privacy statement.OT4me Ltd reserves the right, at its discretion, to make changes to any part of the Website,the Information or these Terms. OT4me Ltd may change this policy from time to time byupdating this page. It is important you check this page from time to time to ensure that youare happy with any changes.This policy is effective from April 2025. By continuing to use the Website you agree to bebound by these Terms as amended.

What we collect

We may require basic information which identifies you as an individual (“PersonalInformation”), such as your name, email address and phone number, in order to enable youto take advantage of particular services that we offer, for example when you send us aquestion / request from our “Contact Us” page, request one of our newsletters or furtherinformation on a specific department. We will only use such Personal Information for thepurposes of providing information which you have requested, or for other purposes set out inthese Terms.

We may collect the following information:

• Name:
• Telephone / mobile number;
• Email address;
• Information pertinent to fulfilling our services on an individual’s or organisation’s behalf.

What we do with the information we gather

We require this information for the purpose of:

• Internal record keeping:
• Contacting you for market research purposes. We may contact you by email,telephone or post. If you do not wish us to make use of your Personal Information in thisway, please email: admin@OT4me.co.uk me will also give you the opportunity to opt

We require this information for the purpose of:

• out of future marketing whenever we send you marketing material. You can also opt
• out at any time by contacting us;
• Data collected in relation to new enquiries is kept for a period of 6 months and thendeleted

Security

We are committed to ensuring that your information is secure. In order to preventunauthorised access or disclosure, we have put in place highly secure electronic systemsand managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive.Once you agree, the file is added and the cookie helps analyse web traffic or lets you knowwhen you visit a particular site or page. Cookies allow web applications to respond to you asan individual. The web application can tailor its operations to your needs, likes and dislikes bygathering and remembering information about your preferences. OT4me Ltd use traffic logcookies to identify which pages are being used. This helps us analyse data about webpagetraffic and improve our website in order to tailor it to customer needs. We only use thisinformation for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor whichpages you find useful and which you do not. A cookie in no way gives us access to yourcomputer or any information about you, other than the data you choose to share with us.OT4me Ltd does not use cookie technology to collect Personal Information. You may alsowish to refer to www.allaboutcookies.org.

You can choose to accept or decline cookies. Most web browsers automatically acceptcookies, but you can usually modify your browser setting to decline cookies if you prefer. Thismay prevent you from taking full advantage of the website.

The Internet is a global environment and using the Internet to collect and process data caninvolve the transmission of data on an international basis. Therefore, by browsing our Websiteand communicating electronically with us, you acknowledge our processing of data in thisway. However, we will endeavour to protect all Personal Information collected through ourWebsite in accordance with our data protection standards.

Links to other websites

Our website may contain links to other websites of interest. However, once you have usedthese links to leave our site, you should note that we do not have any control over that otherwebsite. Therefore, we cannot be responsible for the protection and privacy of anyinformation which you provide whilst visiting such sites and such sites are not governed by this

Privacy Policy

privacy statement. You should exercise caution and look at the privacy statementapplicable to the website in question

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we haveyour explicit permission or are required by law to do so. Employees, associates and agents ofOT4me Ltd may be given access to any Personal Information which we collect, but their useshall be limited to the performance of their duties and in line with the reason for processing.Our employees, associates and agents who have access to your Personal Information arerequired to keep that information confidential and are not permitted to use it for anypurposes other than to enable you to use the Website or to deal with requests which yousubmit to us.

We may use your personal information to send you promotional information about OT4meLtd and other information related to our industry.

You may request details of personal information which we hold about you. If you would like acopy of the information held on you please write to OT4me Ltd, Unit 5, Middlethorpe BusinessPark, Sim Balk Lane, York YO23 2BD

If you believe that any information we are holding on you is incorrect or incomplete, or haveany other data protection related issues or queries, please write to Louise Holdsworth, DataController as soon as possible at the above address. We will promptly correct anyinformation found to be incorrect

If you are concerned that we have breached a privacy law or code binding on us, pleasesend an email marked “Urgent” to Louise Newton Clinical Director, at admin@OT4me.co.ukWe aim to respond in a reasonable time (normally 24 hours). Our Data Controller willmanage your complaint and will give you additional information about how it will behandled

You have the right to complain to the Information Commissioner’s Office (ICO) if you believewe have not handled your request in an appropriate manner. For information on contactingthe ICO please see their website www.ico.org.uk